Automating Shipping Invoice Processing at Bowman with UiPath RPA

Introduction

Bowman, a national leader in the professional services sector, faced a significant challenge in handling consolidated shipping invoices. These extensive master invoices, sometimes spanning over 100 pages, required meticulous parsing and differentiation between direct and indirect costs. The manual process of entering these details into Vision was not only time-consuming but also prone to errors. Recognizing the need for a more efficient solution, Bowman turned to Alirrium and UiPath RPA.

The Challenge: Parsing and Posting Complex Shipping Invoices

Every consolidated shipping invoice that Bowman received had to be meticulously entered into Vision. The complexity arose from the need to differentiate between direct and indirect costs within these invoices. This differentiation was crucial for accurate financial reporting and analytics. The sheer volume and intricacy of these invoices made manual processing a significant bottleneck in Bowman's operations.

The Solution: Seamless Integration with UiPath RPA

Alirrium, leveraging the capabilities of UiPath RPA, proposed a solution tailored to Bowman's unique challenges. The strategy involved creating an automation flow that could interact seamlessly between emails received in Outlook and desktop applications like Excel. This ensured that data from the consolidated shipping invoices was accurately parsed, differentiated, and inputted into Vision, all while attaching the relevant transaction details.

Results & Benefits: A Leap in Operational Efficiency

The implementation of the RPA solution brought about transformative changes for Bowman. The previously time-consuming task of handling shipping invoices became streamlined and efficient. Not only did this lead to significant time savings, but it also reduced the potential for errors in the invoice processing workflow.

As a testament to the success of this initiative, Bowman expressed enthusiasm for expanding the use of RPA in other areas of their operations, highlighting the value and efficiency brought about by the solution.

Conclusion

The collaboration between Bowman, Alirrium, and UiPath showcases the transformative potential of RPA in addressing specific operational challenges. By automating the intricate process of parsing and posting shipping invoices, Bowman has set a new standard in operational efficiency and accuracy.

About Bowman

Headquartered in Reston, Virginia, Bowman is a national engineering services firm delivering infrastructure solutions to customers who own, develop, and maintain the built environment. With over 2,000 employees and over 80 offices throughout the United States, Bowman provides a variety of planning, engineering, geospatial, construction management, commissioning, environmental consulting, land procurement and other technical services to customers operating in a diverse set of regulated end markets. Their collaboration with Alirrium and UiPath in streamlining their shipping invoice processing is a testament to their forward-thinking approach and dedication to excellence.

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